As a mobile DJ for weddings your job is not just playing music and making announcements. A Disc Jockeys job is to also help coordinate the main activities and timeline with the other vendors. Wedding DJs have gotten much more technical over time helping the wedding planners, photographers, videographers and facilities to create the most amazing events. But to create the ultimate atmosphere for your bride, groom and guests you have to be aware of all the things that will take place.
Having awedding timeline preparation sheet / form make all the difference in planning the event. We send the brides and grooms this wedding form to give them the option of telling us what types if things they want to have. For example, the bride and groom may want to pick their ceremony songs, first dance, father daughter, mother son, cake cutting, songs. Some brides are extremely particular in what time they would like to have certain activities and others don't need specific times and are more general about what they want. Taking the information you know and discussing this with the facility and other vendors will make a flawless reception. You can also get the emails of the vendors you're working with and send them a copy of your timeline or request there's as well. The other vendors will be impressed with how organized you are.
Now if you don't have a chance to communicate with the other vendors prior to the wedding then you can always arrive extra early to go over the itinerary. The wedding planner, catering director or whomever will be happy that you have taken the time to discuss your plan of action and relay that to the photographer. The reason why all the vendors need to know what you are planning to do is you (The DJ) is in charge of the announcements and will be telling everyone what's happening. Always make sure that everyone who is in charge of their area of the event is ready. Anything you do check with your photographer so they don't miss important shots, check to make sure champagne is poured before the toast, the cake is ready to be cut and the bridal party is lined up and ready to go for introductions. Introduce yourself to the vendors so they are aware of your duties and can check with you on what is happening moment by moment. Make sure you always check with any of the vendors and facility on any input they may have. Be open minded and flexible as things can always change. Your attitude and willingness to work with the professionals and guests are what makes or breaks the flow of the party!
What is the one thing you make a point of doing to ensure that your party or reception goes just right?
- Billman
DJ Port St Lucie
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